Personal Assistant to CEO and CIDO
Are you a highly organised professional with a passion for supporting senior leadership? We are looking for a proactive and detail-oriented Personal Assistant to provide top-level secretarial and administrative support to our Chief Executive Officer (CEO) and Chief Institute Development Officer (CIDO).
This is a dynamic role that requires agility, discretion, and the ability to manage a fast-paced, ever-changing schedule with complex priorities. If you thrive in a high-trust environment and enjoy working closely with senior executives, we would love to hear from you.
Job Responsibilities
- Manage and prioritise a demanding daily schedule for the CEO and CIDO, handling frequent changes and competing priorities.
- Coordinate meetings and events with internal teams and external senior stakeholders.
- Prepare business correspondence, meeting minutes, and management reports with precision and professionalism.
- Follow up on internal and external matters to ensure timely execution and alignment.
- Organise travel arrangements and meeting logistics, sometime across multiple time zones.
- Handle confidential documents and sensitive information with discretion.
- Support institute-wide initiatives, including HR and corporate events & projects.
- Take part in ad hoc assignments and special projects requiring independent judgement and quick turnaround.
Job Requirements
- A university degree is preferred.
- Minimum of 3 years’ experience as a Personal Assistant or Executive Secretary supporting senior management.
- Excellent command of written and spoken English and Chinese; proficiency in Putonghua is an advantage.
- Professional, mature, and approachable demeanour with strong integrity and discretion in handling sensitive matters.
- Exceptional interpersonal and communication skills, with the ability to interact diplomatically with internal and external stakeholders.
- Excellent organisational and time management skills, with acute attention to detail.
- Proficient in Microsoft Office applications (Outlook, Word, Excel, PowerPoint) and Chinese word processing.
- Familiarity with AI tools and digital platforms to enhance productivity and workflow efficiency.
- Highly organised, detail-oriented, and capable of managing multiple complex priorities independently and efficiently under pressure.